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Job Detail
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Business Administration |
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Executive Administrative Assistant to the Laboratory Director |
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Full Time |
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Monday thru Friday, 8:30am to 5:00pm |
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Willow Grove, Pennsylvania |
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Summary:
The Executive Administrative Assistant to the Laboratory Director provides administrative and clerical support to the Laboratory Director and his staff and reports directly to the Laboratory Director. May also support one or more departments that the Laboratory Director oversees.
Major Duties And Responsibilities:
Coordinating daily/weekly/future schedules involving meetings, seminars, lectures, etc., including travel arrangements when applicable.
Receiving, answering, composing, and processing correspondence.
Taking, reporting and distributing minutes from related meetings.
Compiling, copying, and distribution of various reports.
Screening and handling phone calls.
Faxing, emailing, and mailings as appropriate to support department.
Arranging lunch and dinner arrangements for in-house and offsite business meetings.
Performing Internet searches and/or research.
Maintaining and organizing files.
Other duties as assigned.
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Ability to coordinate closely and effectively with the Laboratory Director, Toxicologists, Laboratory Staff, Client Services, and clients.
Ability to effectively prioritize assignments to meet long and short-term deadlines.
Ability to present computer documents in attractive, accurate, and readable format.
Strong organization/documentation skills with attention to detail and ability to identify and correct errors.
Excellent phone etiquette.
Minor accounting/bookkeeping and basic knowledge of technical English.
Effectively communicate in verbal and written form to management, departmental staff, clients, etc., and respond to questions in an understandable manner.
Experience with MS Office (including PowerPoint) and internet usage.Typing proficiency of 45 wpm.
Four years experience as an Administrative Assistant.
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High school diploma. |
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